Order letters are a common form of correspondence for obtaining equipment, services and
suppliers. Normally, business uses an order form to obtain goods from suppliers. When a
form is not available, a letter is needed for the order. When writing an order letter,
you must include all the specifics necessary to complete the order to your satisfaction.
To make your order clear and easy to understand, you could use the listing format of the
order form as a guide to giving information about the following matters:
1.Name of commodity, model number, size, color, or any other relevant information
2.Quantity
3.Date and method of shipment
4.Price per item
5.Packing
6.Payment
An acceptance or a confirmation is in fact unreserved of the buyers or the sellers,
who after mutual negotiations are willing to enter into a contract in accordance with
the terms and conditions agreed upon. A deal is concluded when the seller’s firm offer
is accepted by the buyers. In cases when the buyers have taken the initiative by placing
a formal order with the sellers, containing all the necessary terms and conditions, the
seller’s acceptance concludes the deal. After acceptance and confirmation, a Contract
or a Sales Confirmation is made out, and signed by both parties. The prices of raw
materials and products change every day, so offers are usually only firm for about
twenty-four hours. The prices of manufactured goods, on the other hand, remain
unchanged, as a rule, for weeks or months, so buyers can place orders on the basis
of manufacture’s printed price list.