A memo is a note to a group of people telling them to do something, or informing them
of a new policy. Examples of reasons to send out a memo could be:
An IT guy sending a reminder that all passwords need to be updated every 60 days.
An Office Manager reminding people to put all dishes in the sink by the end of the day.
A CEO explaining a new bonus policy.
A VP telling their division they're falling behind for the year and need to meet certain
numbers.
A memo is usually sent as an email, and can replace the need to have an entire meeting
about a small subject which could be explained over a memo.
Memos have a tendency to become looonngg and booriingg...and a long & boring memo
can easily waste a lot of time, and start causing people to HATE getting (and reading)
future memos. This is bad!
So before sending a memo, just remember to follow these quick guidelines:
Make sure the action you’re requesting is worthy of an entire memo.
Give a one-sentence explanation of the memo in the header. Shorter = Better.
Get to the point right away. Re-read your memo and eliminate needless chatter.
The last part of the memo should say exactly what action you want people to take.